Successful People on Time Management – 15 Secrets


Tick tock!

The one ticking is not time, but your life.

Time is all we have. This moment, right now. There is only one thing in our lives that we are never able to reacquire once it’s gone – time.

Every morning, when you wake up you are living minutes you can never get back. There is no moment more important, more perfect than right now.

Sumilon Island, Philippines

We have this mentality that the future is going to somehow mean more than the present if we suffer now, or if we’re unhappy now, that we’ll save the best in life for “some other time”

Allocate your precious time to the work,  to the things that make you feel like TODAY is powerful, that now is so amazing you don’t want it to end.

Today is when you take the first step forward to the things you want. When you become who you want to become no one is ever or will ever keep you away from that other than yourself. There is no ceiling, there are no limitations, there are no special requirements, there is you and what you allow yourself to accomplish. You are where you are because that’s where you’ve decided to be and you’ve accepted that as okay.

Batam, Indonesia

If anytime soon, you want to make the most of your time.

Here are 15 secrets of time management for successful people:

1. Time is your most valuable and scarcest resource

We all have 1440 minutes in a day. Successful people always count the minutes in giving the value of time. People sometimes forget how valuable a minute is.

2. Identify your most important task (MIT) and do it first.

Know what is your goal and break it down into small tasks and have the discipline to follow it through and accomplishing them according to importance. Psychologists say that we have a 2-hour window in the morning that we are in our cognitive best, make use of that time to focus on your MIT.

3. Work from your calendar not on your to-do list.

To do list most of the time becomes a graveyard of important but not urgent things.  Successful people work on their calendar that means they pick a day and time on their calendar and follow through.

4. To overcome procrastination, beat your future self.

Recognize what attitude you have today that can jeopardize your future self and start beating it. Eliminate the reasons of your future self that can hinder you from getting things done.

5. There will always be more to do.

Successful people end their day when they are tired, not when they are done because they know, things will never get done. 

6. Always carry a notebook.

Our minds are best used for processing different ideas, not to hold on to information. Having a notebook with important information will help you maximize your mental capacity.

7. Control your inbox.

Shut off the notifications on your phone. If it’s important have it on the reminder. Open your email only when you need it, not when someone is dropping you a subscription email. Be intentional about it.

8. Schedule and attend meetings as a last resort.

If you have to attend a meeting, say no to long meetings. There are a few meetings that need to last more than 5 or 10 minutes. 

9. Say no to everything that doesn’t support your immediate goals.

Successful people know their goals and they build their calendars with small tasks that need to be done. Saying no delicately and politely is something you have to deal with if you want to stop pushing back your calendar. Don’t be rude about it.

Panglao Island, Philippines

10. Follow the powerful Pareto Principle or the 80/20 rule.

It is the idea that 80% of the result in almost anything comes from 20% of the activity. If you have a handful of tasks, focus on the 20% that will give you more results.

11. Focus on your unique strength and passion.

You need to remember the power of delegation. You must trust your team that they can do things, it might not be 100% but if it’s 80% be okay with it. By then, you will have more time to do your MIT.

12. Batch your work with recurring themes.

To have more focus on what you are doing, set a day that you will work on the things that of the same theme. Successful people usually have a focus day – when you do most of the important things of your strength, a buffer day – a day to catch up emails, phone calls, and other administrative tasks, and the break day – when you do not work, it’s when you are resting and recharging.

13. If you can do a task in less than 5 minutes, do it immediately.

A touch-it-once principle. If it’s easy tasks learn to process it once. Don’t go over it several times and waste your minutes.

14. Routinely use early mornings to strengthen your mind, your body, and your spirit.

Make the first hour of your day count. Allocate it to condition your mind for the day ahead.

15. Productivity is about energy and focus, not time.

We have the same 1440 minutes a day and we can’t get more than that. Focus on your health, sweat, and have a good sleep. The most productive people are those who take more breaks and focus on back to their tasks.

Nothing is more important in life than living it! Nothing makes us feel more energized, freer, happier than following the path we were meant to take. It’s having the courage to step over the obstacles to face the challenges, to be uncomfortable, and at the beginning it’s tough. Change is tough. Getting what you want isn’t easy. There is a period of struggle, of growth but once you get through it you understand what living is. Be the best version of yourself you can be.


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